HoneyBook
Client management
Proposals, contracts, invoices and bookings in one flow for client work.
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For photographers
Quote and invoice tools for photographers
For photographers, quotes and invoices usually means quoting shoots and packages, then invoicing deposits and balances. We matched 11 tools to this job, and 7 of them list a free plan. They are in our order of fit, and that order is never paid for. In the UK our first picks are Xero and FreeAgent.
The tools, in our order of fit
Dubsado
Client management
Client forms, contracts, invoices and automated workflows. Free for 3 clients.
QuickBooks Online
Accounting
Create invoices and quotes (estimates) and see what's outstanding.
FreshBooks
Accounting & invoicing
Simple invoices, expenses and reports for service businesses. 30 day free trial.
Zoho Invoice
Invoicing
Free invoicing and estimates with no monthly fee.
Invoice Ninja
Invoicing
Quotes, invoices and online payments. Free for up to 5 clients.
Zoho Books
Accounting
Free plan includes invoices and quotes for solo and micro businesses.
Wave
Accounting
Free invoicing on the Starter plan, handy if you only send a few invoices.
Xero
Accounting
Send professional invoices and track who has paid, linked to your bookkeeping.
ChatGPT
AI assistant
Free help wording quote descriptions, terms and polite payment reminders. You still send them from your own system.
FreeAgent
Accounting
Simple UK invoicing tied to your tax figures. Free with some business bank accounts. UK only
How to choose
- Start with how you quote today. If you price jobs on site, pick an app that works well on a phone.
- Check that an accepted quote can become an invoice without retyping.
- Look for online card payments and automatic reminders, since both help you get paid sooner.
- If you are VAT registered in the UK, check Making Tax Digital support or a link to your bookkeeping app.
Prices at a glance
| Tool | Starting price | Free plan | Free trial |
|---|---|---|---|
| HoneyBook | Starter $29/month (billed annually) | No | Yes |
| Dubsado | Starter $335/year | Yes | Not listed |
| QuickBooks Online | Simple Start $38/month (intro discount shown) | Yes | Yes |
| FreshBooks | Lite $23/month (intro discounts often offered) | No | Yes |
| Zoho Invoice | Free | Yes | Not listed |
| Invoice Ninja | Pro $14/month | Yes | Not listed |
| Zoho Books | Standard $15/org/month billed annually ($20 monthly) | Yes | Yes |
| Wave | Pro $190/year (billed annually) | Yes | Not listed |
| Xero | Ignite £18/month (excl. VAT) | No | Not listed |
| ChatGPT | Go $8/month (Plus $20/month) | Yes | Not listed |
| FreeAgent | From £33/month (limited company) | No | Yes |
Starting prices as shown on each official pricing page. Local prices can differ.
Questions people ask
What is the best quotes tool for photographers?
It depends on how you work. Our first pick is HoneyBook. Proposals, contracts, invoices and bookings in one flow for client work. Dubsado and QuickBooks Online are close alternatives.
Is there a free quotes tool for photographers?
Yes. Dubsado, QuickBooks Online, Zoho Invoice, Invoice Ninja and Zoho Books list a free plan on the official pricing page. Paid plans add more features and higher limits.
How much do quotes and invoices tools cost for photographers?
HoneyBook lists Starter $29/month (billed annually). Dubsado lists Starter $335/year. QuickBooks Online lists Simple Start $38/month (intro discount shown). Prices can change, so check the official page before you buy.
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Keep exploring
Comparisons
- ChatGPT vs Claude on price, free plans and which to choose
- FreeAgent vs Xero on price, free plans and which to choose
- Xero vs QuickBooks Online on price, free plans and which to choose
Guides
Free calculators
- Invoice due date calculator
- Late payment interest calculator
- Hourly rate and job price calculator
- VAT calculator
More for photographers
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- Bookkeeping and tax tools
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- Booking and scheduling tools
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